English for Work Emails: Polite Phrases for Requests, Leave and Follow-ups
By Jhansi D Mohan, English & Communication Coach · 10 October 2026
Meanings in:
Writing an email to your manager or a client can take a long time when you're unsure of the right words. Good work emails are short, polite and clear. Here are ready-to-use phrases for starting, asking, applying for leave, sharing files and following up, plus a sample leave email, with meanings in Tamil, Telugu and Hindi.
நீங்கள் நலமாக இருப்பீர்கள் என்று நம்புகிறேன்.మీరు బాగున్నారని ఆశిస్తున్నాను.उम्मीद है आप ठीक होंगे।
I'm writing to ask about the training schedule.
பயிற்சி அட்டவணை பற்றிக் கேட்பதற்காக எழுதுகிறேன்.ట్రైనింగ్ షెడ్యూల్ గురించి అడగడానికి రాస్తున్నాను.मैं ट्रेनिंग शेड्यूल के बारे में पूछने के लिए लिख रही हूँ।
Tip: use "Hi + first name" for colleagues you know, and "Dear + Mr/Ms + surname" for someone senior or new. Avoid "Respected Sir", which sounds old-fashioned in emails.
Asking for something
English
தமிழில்తెలుగులోहिंदी में
Could you please send me the latest report?
சமீபத்திய ரிப்போர்ட்டைத் தயவுசெய்து அனுப்ப முடியுமா?దయచేసి తాజా రిపోర్ట్ నాకు పంపగలరా?क्या आप कृपया मुझे नई रिपोर्ट भेज सकते हैं?
Could we meet tomorrow at 11 AM?
நாளை காலை 11 மணிக்குச் சந்திக்கலாமா?రేపు ఉదయం 11 గంటలకు కలవచ్చా?क्या हम कल सुबह 11 बजे मिल सकते हैं?
Please let me know if you need anything else.
வேறு ஏதாவது தேவைப்பட்டால் தெரிவியுங்கள்.ఇంకేమైనా కావాలంటే తెలియజేయండి.अगर कुछ और चाहिए तो बताइए।
Asking for leave
English
தமிழில்తెలుగులోहिंदी में
I'm not feeling well today, so I'd like to take sick leave.
இன்று எனக்கு உடல்நலம் சரியில்லை, அதனால் உடல்நல விடுப்பு எடுக்க விரும்புகிறேன்.ఈరోజు నాకు ఆరోగ్యం బాగాలేదు, అందుకే సిక్ లీవ్ తీసుకోవాలనుకుంటున్నాను.आज मेरी तबीयत ठीक नहीं है, इसलिए मैं बीमारी की छुट्टी लेना चाहती हूँ।
I'd like to take leave on Friday for a family function.
குடும்ப விழாவுக்காக வெள்ளிக்கிழமை விடுப்பு எடுக்க விரும்புகிறேன்.కుటుంబ వేడుక కోసం శుక్రవారం సెలవు తీసుకోవాలనుకుంటున్నాను.पारिवारिक कार्यक्रम के लिए मैं शुक्रवार को छुट्टी लेना चाहती हूँ।
Meena will handle my work while I'm away.
நான் இல்லாதபோது மீனா என் வேலையைப் பார்த்துக்கொள்வார்.నేను లేనప్పుడు మీనా నా పని చూసుకుంటారు.मेरी गैरमौजूदगी में मीना मेरा काम संभालेंगी।
Sharing files and updates
English
தமிழில்తెలుగులోहिंदी में
Please find the report attached.
ரிப்போர்ட்டை இணைத்துள்ளேன்.రిపోర్ట్ను జతచేశాను.रिपोर्ट साथ में भेजी है।
I've completed the task, and it's ready for review.
வேலையை முடித்துவிட்டேன், சரிபார்ப்பதற்குத் தயாராக உள்ளது.పని పూర్తి చేశాను, రివ్యూకి సిద్ధంగా ఉంది.मैंने काम पूरा कर लिया है, यह जाँच के लिए तैयार है।
Sorry for the delay in replying.
பதில் அனுப்பத் தாமதமானதற்கு மன்னிக்கவும்.జవాబు ఆలస్యమైనందుకు క్షమించండి.जवाब देने में देर के लिए माफ़ी चाहती हूँ।
Following up and ending
English
தமிழில்తెలుగులోहिंदी में
Just following up on my email from Monday.
திங்கள்கிழமை அனுப்பிய என் மின்னஞ்சல் பற்றி நினைவூட்டுகிறேன்.సోమవారం పంపిన నా ఈమెయిల్ గురించి గుర్తుచేస్తున్నాను.सोमवार को भेजे मेरे ईमेल के बारे में याद दिला रही हूँ।
Thank you for your help.
உங்கள் உதவிக்கு நன்றி.మీ సహాయానికి ధన్యవాదాలు.आपकी मदद के लिए धन्यवाद।
I have a fever, so I'd like to take sick leave today.
Kindly do the needful.
Could you please approve my leave? (say exactly what you need)
Please revert back.
Please let me know. / I look forward to your reply.
PFA.
Please find the file attached.
"I am having fever" என்பது தவறு; "I have a fever" என்று எழுதுங்கள். "PFA" போன்ற சுருக்கங்களை மேலாளருக்கோ வாடிக்கையாளருக்கோ எழுதும்போது தவிர்த்து, முழு வாக்கியமாக எழுதுங்கள்.'I am having fever' తప్పు; 'I have a fever' అని రాయండి. మేనేజర్కి లేదా క్లయింట్కి రాసేటప్పుడు 'PFA' లాంటి సంక్షిప్త రూపాలు కాకుండా పూర్తి వాక్యం రాయండి.'I am having fever' गलत है; 'I have a fever' लिखें। मैनेजर या क्लाइंट को लिखते समय 'PFA' जैसे छोटे रूप न लिखें, पूरा वाक्य लिखें।
A sample leave email you can use
Subject: Leave request for Friday, 16 October
Hi Ravi,
I'd like to take leave on Friday, 16 October, for a family function. I'll finish the sales report by Thursday evening, and Meena has agreed to handle any urgent work while I'm away.
Could you please approve my leave? Please let me know if you need anything else.
Thank you,
Priya
A good work email has a clear subject, one main request and a polite ending. Change the names and dates, and keep it to 4–6 short sentences.
By Jhansi D Mohan, English & Communication Coach · 10 October 2026